Office supplies are, obviously, the supplies that are regularly used in an office by companies and businesses. Office supplies refer to a wide range of items, from high-cost equipment like photocopiers, fax machines, printers, and computers, to small, expendable items like staples, post-it notes, pens, and paper clips. It can also include office furniture, such as desks, filing cabinets, cubicles, and chairs. Many businesses that provide office supplies have expanded into similar business markets, including copy centers, where they also make items like business cards or offer high quality binding.

How to Buy

Ensuring that your office has the appropriate type and number of supplies is essential to maintaining a productive and efficient workforce. It can be overwhelming at first, because you may have to purchase supplies for a large office, but with the right strategy, it shouldn’t be a difficult task. It is extremely important to be up-to-date and organized with your office supply inventory in order to know exactly what you need and when you will need it. To start, make sure all of your office supplies are organized on shelves or in drawers. That way, you can keep an accurate inventory of all of your office supplies. Create a list of supplies that you currently have to start an inventory. You can update this inventory every week or month to help keep an accurate count. Once you realize what you need, contact an online retailer and order your supplies. Once your shipment comes in, go over what you received and compare it to what you ordered to make sure you got everything. Then, add it to your inventory. You can also develop a policy where all staff are required to check off on a sheet if they borrow any items, and to ensure that all special orders come from you. That way, you can keep track of all the items you have, and are aware of all orders coming into your office.

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To help save on the costs of supplies, you can organize a recycling program in your office! For starters, you can help reduce general office waste. Ask your staff to only print out what is necessary. This will help save on paper and printer ink. It will also make your printer or copier last longer, because it isn’t working as much. You can also stop using staples, and instead use paperclips. Paperclips are reusable, so you only need a certain number. Staples can’t be reused, and thus you will constantly be purchasing more and more. You can also have a room or shelf dedicated to reusable items, such as paper, pencils, pens, binders, and more. Before purchasing new supplies, employees can check that specific area to see if what they need is already there. They can also put items they no longer need in that area for others to use. If possible, try to save all large envelopes and boxes. You can place a label over the previous label and secure it with glue or tape. You can also refill your own ink cartridges. This will help save on the cost of purchasing new cartridges, which can be very expensive.